Community Room

Availability:
 
The Community Room will be available from 7 a.m. to 11 p.m. After-hours use will require the group’s host to pick up a key during normal business hours Monday through Friday (8 a.m. to 4:30 p.m.) so they can access the front door and Community Room. The host is responsible for locking the community room door and the front door and returning the key to the drop box when finished or return it to the front desk at the cooperative the next business day.

Room Capacity: 70 persons

* This is a maximum. (Events held during the cooperative's normal business hours may need to limit the attendance of their groups to prevent disruption of business operations.)  

Reservation and Payment:
2026 Rental Rate: $100.00

• Reservations for the Community Room can be made up to 120 days into the future.
• All event booking and payments are processed online through AllBooked by Skedda.
• BEC reserves the right to the first option for the Community Room.
• BEC reserves the right to refuse the use of the Community Room to any person or organization.

• Maximum occupancy shall not exceed 70 persons (Group sizes may be limited during business hours to prevent disruption of business operations)
• Commercial use for product merchandising is not permitted
• NO garage sales, flea markets, etc.
• NO demonstration that could damage the building or equipment
• NO unlawful activity
• NO animals, reptiles, birds, or insects
• NO activities during business hours that may disrupt business operations, such as loud music
• NO alcohol, beverages containing THC, tobacco, or smoking/vaping
• NO glitter or confetti
• Nothing may be taped to whiteboards

The following equipment is available:

• Projector/screen
• Microphones
• Flip chart
• White board
• Internet access/WIFI
• Podium
• Portable coat rack

 Other equipment, including computer/laptop is the responsibility of the group.

Your rental of the room includes access to its kitchen, multimedia presentation equipment, seating, tables, etc. 

• Kitchen equipment includes electric range, microwave, refrigerator/freezer, coffee maker, dishwasher, utensils, coffee cups, carafes, etc. Styrofoam cups and napkins are also provided.
• Coffee is in the drawers beneath the coffee maker. The coffee maker is connected directly to a water source and doesn’t require any additional water to be added.
• Chairs and tables are provided, and some may be stored in the closet with the double doors.  There are only 68 chairs available in the room. Note: It is the group’s responsibility to setup the chairs and/or tables to your needs.
• Public restrooms are located just outside the entrance to the Community Room. Handicap accessible doors are at the front entrance but may require assistance after hours when the outside doors are locked.

Room Use, Cleaning, and Garbage Responsibilities

To ensure this space remains clean, welcoming, and ready for every group that uses it, we ask all room renters to follow the guidelines below.

Set up and clean up are the responsibility of your group. A detailed cleanup checklist is posted on the wall near the main entrance and should be reviewed before leaving the room. Please take a few moments to complete each item on the list so the space is left in the same condition in which it was found.

Cleaning tools are provided for your convenience. A vacuum cleaner, broom, and Swiffer floor mop are located in the closet, and general cleaning supplies can be found under the kitchen sink.

Garbage Disposal

Beltrami Electric Cooperative will handle garbage removal during normal business hours, Monday through Friday from 8 a.m. to 4:30 p.m. If your group uses the room outside of these hours, all garbage must be taken with you when you leave. Please be sure to replace used garbage bags with the extra bags provided so the room is ready for the next group.

Your cooperation helps us maintain this space in excellent condition and ensures a positive experience for everyone who gathers here. Thank you for helping us keep the room clean, organized, and ready to serve our community.

Groups using the community room after regular business hours will need to assign a representative to be responsible for picking up and returning the key to Beltrami Electric.

The Community Room key shall be picked up from Beltrami Electric during normal business hours prior to room use.

No arrangements will be made to pick up keys outside of normal business hours.

Following the event, the key shall be placed in the drop box inside the front entrance.

Should you need to cancel your event, please notify Beltrami Electric Cooperative at  218-444-2540 or 1-800-955-6083.  

Entering/exiting the building – leaving the front doors LOCKED

1. To enter from outside, insert the key into the lock cylinder and turn counterclockwise a little more than half a turn.

2. Pull the door open while holding the key in this position. The door will lock when closed.

3. To exit from inside, depress the paddle; this will retract the latch and allow you to push to the door to exit. The door will lock when closed.  

How to unlock the front door to allow free entry

1. Insert the key into the lock cylinder.

2. Depress and hold the paddle on the inside of the door.

3. Turn the key clockwise while continuing to depress the paddle. The key will turn almost ½ a turn clockwise.

4. Once the key is turned, you can release the paddle, and the latch should be held in the retracted position.

5. You can now return the key to the center position to remove the key from the cylinder.

6. To allow the free swing on the other door sections, release the manual flush bolts. These are located on the inside edge of the door 12 inches from the top and bottom.

Locking the front door

1. Close the manual flush bolts on the door section adjacent to the keyed door section. These are located on the inside edge of the door, 12 inches from the top and bottom. This is important because without these bolts to hold this door in place, the center of the doors will push out, allowing them to open even though the keyed section is locked.

2. To release the latch on the keyed door section to the locked position: Insert the key into the lock cylinder and turn counterclockwise; the latch will be released.

3. Return the key to the center position to remove.

4. Close the door and pull to confirm that it is latched.