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Community Room Calendar & Reservation Request Form

Beltrami Electric Cooperative is pleased to provide the use of the Roger Spiry Community Room for the public. The calendar below is available for informational purposes to see if the date(s) you desire is available.

NOTE: Reservations are now limited to 120 days (four months) in the future. 

You may use the form below to submit a request to use the Community Room. Submission of this form does not confirm your reservation. Requests received during normal business hours (Monday - Friday, 8 a.m. to 4:30 p.m.) will be responded to within 24 hours. Requests received outside of normal business hours will be responded to on the next business day. 

If you have any questions, or need to change or cancel your reservation, you may contact the cooperative during normal business hours at 218-444-2540 or 800-955-6083 or via email at info@beltramielectric.com.

Community Room Handbook

Calendar

Reservation Request Form

Indicates required field
Contact Information
Event Information

Enter the event name and purpose of meeting.

Enter the start date/time for use.
Room is available starting at 7:00 a.m. daily.

Enter the end date/time for event.
Latest time available is 11:00 pm.

Maximum capacity shall not exceed 70 persons (group sizes may be limited during business hours to prevent disruption of business operations)
For community room use outside of normal business hours Monday through Friday, 8:00 a.m. - 4:30 p.m., a key will need to be picked up. No arrangements will be made to pick up the key outside of normal business hours.
Community Room Reservation Terms of Use

Careful observance of the following guidelines will allow Beltrami Electric Cooperative (BEC) to provide the use ot he Community Room for the public indefinitely. However, any abuses will be noted, and the accomodation will be discontinued immediately. BEC reserves the right to modify these terms as needed.

Reservation and Payment:

  • Payment for rental is $50 and is due prior to use of the Community Room unless the organization uses a purchase order system.

    • Checks are payable to Beltrami Electric Cooperative. Credit cards are also accepted at the front desk.

  • BEC reserves the right to first option for the Community Room.

  • BEC reserves the right to refuse the use of the Community Room to any person or organization.

  • Reservations for the Community Room will be accepted no further than 120 days in advance.

Restrictions:

  • Maximum occupancy shall not exceed 70 persons (group sizes may be limited during business hours to prevent disruption of business operations)
  • Commercial use for product merchandising is not permitted
  • No garage sales, flea markets, etc.
  • NO demonstration that could damage the building or equipment
  • NO unlawful activity
  • NO animals, reptiles, birds or insects
  • NO activities during business hours that may disrupt business operations, such as loud music
  • NO alcohol, tobacco, or smoking/vaping
  • NO glitter or confetti
  • Nothing may be taped to white boards

Responsibilities:

  • Set up and clean up are the responsibility of the group. There is a checklist inside the room. Please help us keep the room in tip-top condition for all groups that gather in this space.
  • During the work week, BEC will take care of garbage; on the weekends, those that have significant garbage are asked to dispose of it.
  • Groups using the Community Room outside of regular business hours will need to assign a representative to be responsible for picking up and returning the key to BEC.  The Community Room key shall be picked up during normal business hours prior to room use. No arrangements will be made to pick up the keys outside or normal business hours. Following the event, the key shall be placed in the drop box inside the front entrance.
  • Groups shall turn off coffee maker, oven, lights, technology, etc., clean the white board if used, and secure the doors upon vacating the premises.

  • Should you need to cancel your event, please contact BEC at 1-800-955-6083 or email info@beltramielectric.com.

Miscellaneous:

  • BEC reserves the right to cancel any reservation at any time for any reason by notifying the applicant.

  • BEC may deny future use of the Community Room if the applicant fails to comply with any of the Restrictions or Responsibilities.

By signing below, you agree to follow and abide by all items set forth in the terms of use. If any of these restrictions be violated, you may be asked to immediately vacate the premises, and you could lose privilege of future use of the Beltrami Electric Community Room.

Status message

Submission of this request does not confirm your reservation. Requests received during normal business hours (Monday - Friday, 8 a.m. to 4:30 p.m.) will be responded to within 24 hours. Requests received outside of normal business hours will be responded to on the next business day. 

Upon receipt of request, a representative will contact you to confirm details and availability. You will receive an email to confirm your room reservation.

If you have any questions, you may contact the cooperative during normal business hours at 218-444-2540 or 800-955-6083 or via email at info@beltramielectric.com.

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Beltrami Electric Cooperative

4111 Technology Dr NW
P.O. Box 488 | Bemidji, MN 56619

Office Hours: 8:00 A.M. - 4:30 P.M. M-F

Beltrami Electric Cooperative is an equal opportunity provider and employer.

 

Phone Contacts

Phone: 24/7 Outage Reporting:
(800) 955-6083  |  (218) 444-2540

Fax: (218) 444-3676

Pay by phone: (855) 356-6345

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©2023 Beltrami Electric Cooperative. All Rights Reserved.

  • HOME
  • MY ACCOUNT
    • MY BILL
      • View/Pay My Bill
      • SmartHub
      • Payment Options
      • Payment Assistance
      • High Bill Concern
      • Understanding My Bill
    • MY ACCOUNT
      • New Member Info
      • Account Management
        • Update My Information
      • Budget Billing
      • Capital Credits
      • Forms
      • Member Privacy
    • MY ELECTRIC SERVICE
      • Start/Stop/Transfer Service
      • Electric Service Construction
  • PRODUCTS AND SERVICES
    • PRODUCTS AND SERVICES
      • Products
        • GenerLink
        • Marathon Water Heaters
        • Steffes Electric Thermal Storage Heaters
      • Contractor Resources
      • Home Energy Assessment
      • Electric Heating Systems
      • Electric Vehicles (EVs)
      • Load Management
    • REBATES AND ENERGY SAVINGS
      • Rebates and Incentives
      • Manage My Energy Usage
        • Home Energy Assessment
      • Energy Saving Tips
      • Cost Comparison
    • RENEWABLE ENERGY
      • Infinity Renewable Energy
      • Member-Owned Renewable Energy Systems
      • Northern Solar
  • MY COOPERATIVE
    • About Your Cooperative
      • What is an Electric Co-op?
        • History of Beltrami Electric Cooperative
      • Annual & District Meetings
      • Articles of Incorporation and Bylaws
      • Board of Directors
      • Contact Information
      • Employment Opportunities
      • Energy Resources Profile
      • Energy Resources Tour
      • Leadership Team
      • Political Action
      • Statement of Non-Discrimination
    • COMMUNITY
      • Community Room
        • Community Room Calendar & Reservation Request Form
      • Co-op Connections Card
        • Co-op Connections Discount Card Local Discounts
      • Operation RoundUp
      • Education & Scholarships
        • Youth Tour-Washington, DC
        • Scholarships
      • GreenTouch
      • Indoor Garage Sale
      • Touchstone Energy Community Award
      • Touchstone Energy Open
    • NEWS AND MEDIA
      • Beltrami Electric News
      • Member Newsletters
        • Place a classified ad
      • Media Contacts
      • Utility Scams-Beware
      • Links & Resources
  • OUTAGES AND SAFETY
    • Outages
      • Outage & Storm Center
        • Outage FAQs
      • Report a Power Outage
      • Current Outages
      • Restoration Process
      • Outage Preparedness
      • Using a Generator During an Outage
    • Safety
      • Power Line Safety
      • Electrical Safety
      • Generator Safety
      • Call Before You Dig
      • Safety Demonstrations
      • Vegetation Management