Community Room Calendar & Reservation Request Form

Careful observance of the following guidelines will allow Beltrami Electric Cooperative (BEC) to provide the use ot he Community Room for the public indefinitely. However, any abuses will be noted, and the accomodation will be discontinued immediately. BEC reserves the right to modify these terms as needed.

Reservation and Payment:

• Payment for rental is $50 and is due prior to use of the Community Room unless the organization uses a purchase order system.

  • Checks are payable to Beltrami Electric Cooperative. Credit cards are also accepted at the front desk.

• BEC reserves the right to first option for the Community Room.

• BEC reserves the right to refuse the use of the Community Room to any person or organization.

• Reservations for the Community Room will be accepted no further than 120 days in advance.

Restrictions:

• Maximum occupancy shall not exceed 70 persons (group sizes may be limited during business hours to prevent disruption of business operations)
• Commercial use for product merchandising is not permitted
• No garage sales, flea markets, etc.
• NO demonstration that could damage the building or equipment
• NO unlawful activity
• NO animals, reptiles, birds or insects
• NO activities during business hours that may disrupt business operations, such as loud music
• NO alcohol, tobacco, or smoking/vaping
• NO glitter or confetti
• Nothing may be taped to white boards

Responsibilities:

• Set up and clean up are the responsibility of the group. There is a checklist inside the room. Please help us keep the room in tip-top condition for all groups that gather in this space.
• During the work week, BEC will take care of garbage; on the weekends, those that have significant garbage are asked to dispose of it.
• Groups using the Community Room outside of regular business hours will need to assign a representative to be responsible for picking up and returning the key to BEC.  The Community Room key shall be picked up during normal business hours prior to room use. No arrangements will be made to pick up the keys outside or normal business hours. Following the event, the key shall be placed in the drop box inside the front entrance.

• Groups shall turn off coffee maker, oven, lights, technology, etc., clean the white board if used, and secure the doors upon vacating the premises.

• Should you need to cancel your event, please contact BEC at 1-800-955-6083 or email info@beltramielectric.com.

Miscellaneous:

• BEC reserves the right to cancel any reservation at any time for any reason by notifying the applicant.

• BEC may deny future use of the Community Room if the applicant fails to comply with any of the Restrictions or Responsibilities.